Is there any reason why Board Minutes (for a NY town) cannot contain extras to help get things accomplished, such as Action Items (would have name, task, estimated completion date as a minimum).
We have a Who’s On First shtick at Board meetings here in Elma that’s driving us up the wall.
Thanks for contacting us with your question.
It is up to the town clerk as to how meeting minutes are done. The Open Meetings Law requires the following as far as meeting minutes:
“Minutes shall be taken at all open meetings of a public body which shall consist of a record or summary of all motions, proposals, resolutions and any other matter formally voted upon and the vote thereon.”
Anything beyond that as you are suggesting is up to the town clerk. Things such as who is doing what by when would have to be stated at the meeting in order for the clerk to document it in the minutes.
Glad to hear that you are keeping a watch as to what is occurring in Elma. I encourage you to sign up for our email list to receive notices of our meetings and updates. If interested, you can also support our efforts by becoming a member of our organization, through the link on our website.
